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Software Mind Document Management features an inbuilt standard functionality of a document circulation system whose flexibility allows it to be fully custom-tailored to the Client’s needs. In this way, our Client receives the system that is perfectly suited to his needs, with the low level of costs maintained.
System Document Management manages documents by:
- acquisition:
- scanning
- uploading from the disc
- sending by e-mail,
- access and availability:
- internal structures
- network sites
- internet portals
- intranet portals
- browsing:
- by type
- by date
- by owner
- by content
- and by any other additional criteria that are or may be distinctive for the document
- managing document flow processes in the company:
- process definition
- defining document circulation path
- managing the roles and authorisation to documents
- version management:
- tracing changes in the document
- definition of authorisation
- recording information about changes and their authors
- capacity to integrate applications:
- loading data and recording them in other systems
- cooperation with mobile devices (GSM/PDA)
- communication about changes in the system over e-mail/text MSG/VoiceMail
- managing notification/information: fax, text msg, e-mail, voice mail
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